We host a variety of events in our parks, including community days, funfairs and festivals. To find out about future events in parks and open spaces, view our events schedule (XLSX).
You can apply to host an event in one of our parks. Event organisers will need to complete a park event permit application form (PDF) and a park event risk assessment (PDF). View our fees and charges for 2022-2023 (PDF).
In spring 2020 we carried out a midpoint review of the Event Strategy 2017-2022. This involved wide consultation to reinforce the importance that events play in the community. View the Park Events Strategy 2017-2022 review (PDF).
We have included recommendations from the review into an Events Policy (PDF).
The Event Management Plan (PDF) is a document to assist event organisers in developing a comprehensive plan of the event and would need to be completed for events over 1000 people.
The cost depends on the size and type of event you want to hold. There is a non-refundable administration fee of at least £100 for all applications.
Email email@example.com your completed application form and relevant supporting documents.
We look at each application individually and will contact you with our decision or to request further information. You may need to consult nearby residents and gain approval from the emergency services.
Event organisers must maintain public liability insurance with a limit of indemnity of at least £5,000,000. We do not allow balloons, lanterns and floating candles on council land.
Any events or activities taking place in our parks that relate to education requires planning permission and parks approval. For planning advice, email firstname.lastname@example.org and a planning officer will advise whether planning permission is required.
|Size of event||Processing time|
|Under 50 people||No permit required. You need to let us know where and when an event is taking place.|
|Small - 50 to 200 people per day||4 weeks|
|Medium - 201 to 999 people per day||8 weeks|
|Large - 1000 to 5000 people per day||12 weeks|
|Major - 5001 people or more per day||12 weeks|
|Scale||Application to be received|
|Large||A minimum of 6 months before|
|Medium||A minimum of 3 months before|
|Small||A minimum of 6 weeks before|
To hold an event you may require a licence, but some parks do have a premises licence. For more information see our premises licensing page.
Safety Advisory Group (SAG) events
SAG provides guidance for organisers so they can run their events safely. They don't assist in planning, or take responsibility for the event as this is for the organiser to do.
SAG will advise and make observations about events and some SAG members with statutory responsibility may act in the interests of public safety.
Monthly SAG meetings are organised to coincide with the event planning process each year. Major event organisers should go to a SAG meeting before applying to us for a license.
For more information, view the SAG terms of reference (PDF).
2022 event capacity
Linked to the ongoing review of our events programmes within the borough’s Parks and Open Spaces, the capacity for major events will be limited to 10,000 attendees each day of any event, throughout 2022.
Both commercial and community ‘major’ event application will be considered fully, yet with a significant reduction from the previous capacity of 25,000 attendees.